About Novo Group | Novo Group
VP of Facilities and Grounds
Dianne Scott
Full Time



West Bend, WI

Company Description:

Cedar Community is a not-for-profit senior living community where residents enjoy, explore and embrace their best life. Nestled in the natural settings of Big Cedar Lake in West Bend and Elkhart Lake, Wisconsin, its faith-based mission and high-quality services afford seniors the opportunity to live a more purposeful, fulfilled life among family and friends. Cedar Community encompasses five campuses and sixteen divisions, with more than 900 residents, nearly 500 employees and more than 500 volunteers. Employees and volunteers alike work with love, integrity, vitality and excellence to truly make a difference in the lives of Cedar Community’s residents every day.

Position Summary:

The VP of Facilities and Grounds is a critical, high-profile role that will oversee the daily maintenance, construction and occupational safety operations of Cedar Community. This person will function in strict accordance of all Federal, State, and Local pertinent laws, guidelines, statutes, codes and regulations. Reporting into the CEO, the VP will have direct oversight of all corporate Plant Operations Services to include Grounds & Fleet, Construction and Village Maintenance, Telecom Resources and HVAC operations. Successful candidates will possess strong strategic leadership ability, people and project management, operational, financial and troubleshooting skills.  

What Makes this a Great Opportunity:

• Ability to directly impact the company mission: to be a community where individuals live with purpose and dignity.

• Chance to be in a high visibility role with a smaller market from the ground floor to positively impact the community.

• Move the needle in the long-term care industry by enhancing the independent and assisted living facilities.

• Strong benefits and compensation package offered.

Essential Responsibilities:

• Ensures safety of residents, visitors, and staff. 

• Possesses knowledge and understanding of all regulatory requirements, Wisconsin Administrative Codes, Life Safety Codes, and other rules and regulations applicable to the maintenance and record keeping of life safety systems in the facilities.

• Evaluates and makes recommendations to the CEO regarding life safety policies and procedures

for Cedar Community. Participates and manages annual Life Safety Survey for licensed care areas.

• Coordinates and implements all OSHA safety programs training including new hire training.

• Develops and implements emergency preparedness procedures and drills for Cedar Community as required.

• Assures high quality maintenance services.

• Reviews utilities and negotiates best pricing annually.

• Prepares the annual operating budget and capital budget for plant operations including grounds, vehicles, construction, communications, and utilities.

• Inspects buildings to assure cleanliness, safety, comfort, and operational effectiveness.

• Provides operational leadership and support to management in areas of oversight. 

• Provides education of staff on state and federal codes that are pertinent to plant operations.

• Develops guidelines for and maintains Cedar Community security systems.

• Schedules routine maintenance and testing of fire alarm systems, sprinkler systems, smoke control, smoke detector systems, kitchen hood systems, and fire extinguishers.

• Assures all preventative maintenance and inspections are completed as required.

• Oversees and negotiates vendor contracts and relationships, working with all parts of the organization to ensure maximum value, timely delivery, and customer focused solutions.    

• Periodically initiates RFP’s to assure competitive pricing.

• Assures all construction is completed safely, on schedule, and in compliance with codes, permits, and OHSA regulations.     

• Oversees safety inspections of medical equipment and related documentation of the facilities as scheduled. This includes lifts, specialty tubs, and other medical equipment used across the organization.

• Direct water and well testing as outlined by DNR chapter NR101.

• Serves on all committees related to the Plant Operations role.

• Maintains confidentiality of all resident information to assure resident rights are protected.

• Maintains all appropriate certifications as required by organizational duties including water operator, healthcare safety officer, and operator underground storage tank certifications.

• Requires a valid driver’s license with the State of WI.

• Project management of all construction and maintenance operations for the organization.  

• Other duties as assigned.

Travel Responsibilities:

• Requires travel up to 25% travel to additional facility located in Elkhart Lake, Wisconsin

Success Criteria:

Your success will be measured based on:

• Achievement of safety and compliance standards throughout the sites and across the board.

• Resident satisfaction of facilities and grounds maintenance, ability to meet and exceed prospective resident expectations and establish peace of mind in their decision-making process.

• Ability to influence and win-over internal staff and executive leadership approval.

• Provide clear actionable metrics and reporting to enable strategic business decisions for growth.

Basic Qualifications:

• Minimum 5 years’ experience at the leadership level within an operational role. 

• Experience in the long-term healthcare industry.

• Possess thorough knowledge and understanding of NFPA, OSHA, Wisconsin Administrative Codes, Life Safety Codes, and other rules and regulations applicable to the maintenance and record keeping of life safety systems in the facilities.

• Schedules routine maintenance and testing of fire alarm systems, sprinkler systems, smoke control, smoke detector systems, kitchen hood systems, fire extinguishers, lift systems, and tub systems.

• Direct water and well testing as outlined by DNR chapter NR101.

• Maintains fire instructor I and II certification.

• Maintains State certified water operator certification.

• Maintains Registered Healthcare Safety Officer certification.

• Maintains State certified Operator Underground Storage Tank.

• NIMS certification - National Incident Management System

• Proficient computer skills including use of Microsoft Office Suite of Products including Project Management software.

Competency Alignment:

 Accountability - Ability to accept responsibility and account for his/her actions and accepts direction and constructive feedback in a positive manner.

 Accuracy - Ability to work accurately and thoroughly and pays attention to details to prevent errors or oversights.

 Analytical Skills - Ability to use thinking and reasoning to solve a problem and displays expected levels of technical competencies.

 Change – Is receptive to change and new responsibilities, works to positively affect others perception of change.

 Communication – Demonstrates respect and professionalism through verbal and non-verbal communication. Demonstrates a friendly rapport with peers and others. Demonstrates active listening skills as a sign of respect for others.

 Customer Service – Provides timely feedback and follow up.  

 Friendly - Ability to exhibit a cheerful demeanor toward others. Contributes to the positive morale of department. Listens and responds to others appropriately using respectful tone.

 Quality Improvement – Consistently reviews processes to identify areas of improvement.

 Problem Solving – Has creativity and flexibility in trouble shooting problems to obtain acceptable  results.

 Strong project management skills, detail oriented, with good organizational skills.

 Team Building – Provides assistance within department as well as across departments.  

 Time Management – Maintains control and pace of work despite challenges and pressures of working environment.

 Ethical - Ability to demonstrate conduct conforming to the Cedar Community values and the mission statement of creating relationships, services, and environments that enhance the lives of individuals we serve. 

 Safety Awareness - Ability to identify and correct conditions that affect team member safety. Ability to  deal with highly stressful situations regarding team members and residents and to act appropriately in dealing with the subject at hand.  

 Systems Analysis - Ability to determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Educational Requirements:

• High School diploma

Physical Demands:

Physical Abilities

Stand – F              

Walk – F             

Sit – O

Handling / Fingering – F

Reach Outward – F

Reach Above Shoulder – O

Climb – O

Crawl – O

Squat or Kneel – O

Bend – F

Push / Pull

12 lbs or less - O

13-25 lbs - O

26-40 lbs - O

41-100 lbs - O

Life / Carry

10 lbs or less - F

11-20 lbs - O

21-50 lbs - O

51-100 lbs - N

Over 100 lbs - N

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Novo Group, Inc. is an equal opportunity employer and recruitment services provider and does not unlawfully discriminate against any applicant or candidate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any other class protected by federal or state law.

For Further Information Contact:

Dianne Scott

Senior Recruiting Consultant



Would you like to apply to this job?

Apply for the VP of Facilities and Grounds position

Previous MonthNext Month